The Portal allows for a flexible system for the registration of participating Physicians and Study Nurses. Two options are available.
If all details of a participating Physician are known, the user is pre-registred using the standard Administration tools. As soon as the user account is activated, the physician will receive an email with the user authorization details.
Alternatively, a Portal setting 'New User Registration' page can be enabled which allows physician to enter all details and request access. A portal Administrator will receive a notification, and after review of the request can grant access to the physician.

For Study Nurses, a slightly different procedure is implemented. Physicians can access an online form which can be used to grant access to a Study Nurse. Once this form is saved, a user-record will be automatically created and the Study Nurse will receive an email with the user authorization details.

This example is a nice illustration of the flexibility of our web-Portal. This flexibility allows us to follow most of the client requirements, rather then having to adjust the requirements to the available options.

In this specific example, some rather conflicting requirements had to be met in order to comply with legal regulations.
First of all, all standard regulations regarding securing Patient Privacy had to be met. Secondly, governement regulations required that Patient details had to be registered in order for the Sponsor to be able to prove, after being requested, that medication had been supplied to the proper patient.

In order to comply with this conflicting requirement, it was decided that all Patient details are stored in encrypted format. Only the responsible Physican has access to the decrypted information. By special request, patient information can be decrypted for dedicated users. As a result, any 'regular' Sponsor employee accessing the Patient form will not be able to view any private patient information.

An integrated 'Task Center' is used to assist users with their daily workflow. In this specific example each medication request had to be approved by the Medical Department. Therefore a Task was defined 'to approve medication requests'. This Task was assigned to a number of dedicated users.

Rather then having to search for Site, Patient and Form, clicking the arrow in the Task Center forwards the user directly to the proper record.

Most of the actual workflow is regulated by using email notifications. The Portal allows to create email content. Flexible settings are available to define which users should receive an email, e.g. all users which are linked to a site.

A full Audit Trail is available to track which emails have been sent (and to whom).

A built-in Chart module is available to create charts of any available content.